FINPRO E-ARCHIVE

FINPRO E-Archive solution runs invoice sending & receiving processes and other operations via integrator company web services while working on SAP.

1. HOW DOES IT WORK?

• Invoice data is collected when an invoice is issued in the SAP system.

• The invoice appears on the E-Archive invoice sending screen.

• Sending process is started following the necessary invoice controls are completed on the screen.

• E-Archive invoices are first forwarded to the private integrator company to be digitally stored.

• The Revenue Administration (RA) is notified about the invoices at the end of the month collectively.

• E-Archive invoices are responded by the recipient firms for approval.

• However, the recipient has no chance to respond for the basic invoices.

• The responses of the recipient and the status of the invoices are reported on the SAP delivery screen.

2. BENEFITS

• It works within the SAP system. There is no need to enter the integrator portals.

• It is easy to use. All operations are carried out through a single menu.

• Sending, tracking and reporting of invoices get easier.

• Management of incoming invoices is very practical.

• Approval and accounting status of invoices can be followed easily.

• It reduces paper and printing, shipping and physical archiving costs.

• Invoices are stored digitally and they can be easily accessed when requested.

e-Transformation Solutions

Financial Solutions

Banking Solutions

Reduction in Manual Data Entry

Adaptable
Flexible Structure

Flexible
Reporting

Out of the Box Setup

Easy and Fast Use

How to install?

Installation is done by uploading transport requests to the system. Implementation starts with the steps in the “adaptations” menu. In order to collect information on invoices, SAP SD, FI, MM configurations are examined and adapted and developed accordingly. Invoice designs of the customer are made.
Are all E-Invoice taxpayers seen in the system?

All e-invoice taxpayers defined in the RA system are kept up-to-date in SAP. E-Invoice taxpayers can learn the taxpayer information reports of the current accounts defined in SAP. In addition, e-invoice sending scenario (basic/commercial) can be defined on both customer and invoice basis.
According to which criteria can incoming invoices be separated?

On the selection screen, filtering by invoice header information (company code, invoice date, E-Invoice number, invoice confirmation step, etc.), filtering by invoice accounting status and by the addressee of the invoice (customer/vendor codes, TIN, etc.) features are available.
For what purpose is the incoming invoice confirmation screen used?

Incoming invoices can be passed through internal approvals via this screen before the final approval is given by the Revenue Administration or the accounting process is performed.
Can we use it outside the SAP System?

The solution runs through the SAP. When invoices that are created in an external system flow to SAP, they also fall into the cockpit. If invoices that are not transferred to SAP are requested to be dropped into the cockpit, appropriate integration work should be done.
Is integration possible with different module data in SAP?

There are 3 modules in SAP that can produce invoices, namely SD, FI and MM. Invoices issued from these modules work as integrated into the system.